Switching from Vagaro
Leave Vagaro, your way.
Vagaro's advertised price doesn't include what most practices actually need. Intake forms, text reminders, and extra storage are separate add-ons that stack fast. We built BuboSoma so the price you see is the price you pay. Whether you'd rather handle the move yourself or have someone do it for you, here's exactly how to switch from Vagaro to BuboSoma, whichever path you choose.
Two ways to switch
Same destination, different amount of hand-holding. Pick the one that fits how much time you have right now, not how technical you are. We'll help migrate supported practice data through either path. Treatment notes and other client health information aren't imported until charting is available and the BAA is signed.
Do it yourself
Export your own data, import it with our tool, and work through a checklist at your own pace. Best if you want full control over timing or your client list is small and straightforward.
See the stepsLet us handle it
A named migration lead audits your setup, maps every record, and runs your old and new systems side by side before you go live. Best if your client list is large or you'd rather not touch the migration yourself. White-glove migration is limited to 5 clinics per month to keep it hands-on.
See the stepsSeven steps, start to finish
What you'll need to get started, and how long it typically takes.
- Your Vagaro login
- Current service menu & pricing
- Staff names & working hours
- Any intake or consent forms you use
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1
Export your data from Vagaro
Pull your client list, appointment history, notes, and any active packages, memberships, or gift card balances from Vagaro's export tools before you do anything else.
Vagaro stays untouched until step 7 -
2
Your BuboSoma trial begins
Fourteen days, no card required, starting when BuboSoma launches and your early access spot activates. This is your sandbox, take your time getting the feel of it before a single client sees it.
No card needed -
3
Import & verify
Bring in your exported clients and appointment history through the import tool, then spot-check a handful of records, names, upcoming appointments, against what you had in Vagaro. Catch mismatches now, while it's easy to fix. Treatment notes and other client health information are not imported until charting ships and your BAA is signed.
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4
Reconnect payments
Connect your Stripe account to start taking payments through BuboSoma.
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5
Set up your schedule & services
Add your providers, rooms, and service menu, then set your booking rules: how far out clients can book, cancellation windows, buffer time between sessions.
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6
Train your team
Walk everyone through booking an appointment, opening a client card, and taking a payment. Most staff pick it up in one short sit-down session.
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7
Go live & notify clients
Pick a cutover date, send clients a short note about the new booking link, and once you're confident everything carried over, cancel your Vagaro subscription.
Your onboarding checklist
Check items off as you go. Your progress is saved right in this browser, so you can come back to it anytime. If you switch to White-Glove partway through, just skip ahead to that section, your migration lead picks up from wherever you left off.
Get ready
Set it up
Go live
The Vagaro Exit Program
A structured, done-for-you switch built specifically for therapeutic massage clinics, not a generic import tool. You'll know exactly what transfers, what doesn't, and when you're live.
- A named migration lead, start to finish (limited to 5 clinics per month)
- Full data mapping before anything moves
- A parallel run before you go live
- Live staff training, scheduled around your hours
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1
Migration-readiness audit
We review your current Vagaro setup and tell you honestly whether now is the right time to switch.
No commitment, 20 minutes -
2
Data map
Every client record, appointment history, and note gets mapped to its new home in BuboSoma before anything moves.
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3
Import plan
A clear list of what transfers automatically, what needs manual review, and what won't transfer, and why.
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4
Booking-validation report
We test your new schedule against your real appointment patterns before go-live, not after.
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5
Parallel run
Your old and new systems run side by side for a short window, so nothing falls through the cracks.
No clinic goes live until the parallel run confirms a clean match. -
6
Staff training
Live sessions for your front desk and practitioners, scheduled around your clinic hours.
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7
Client communication templates
Ready-to-send messages so your clients know what's changing, and that nothing is being lost.
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8
A named migration lead
One person at BuboSoma who owns your switch, start to finish.
What each plan gets
- Core: self-import tools and a step-by-step guide. You move your own client list.
- Expand: we import your client list and services for you.
- Scale: full data migration (clients, appointment history, services, and staff) with a named migration lead.
- Apex: everything in Scale, plus multi-location setup and a parallel run before you switch over.
The full white-glove steps above are included on Scale and Apex. Migration help is free on every plan.
No commitment. Takes 20 minutes. We'll tell you honestly if switching makes sense right now.
Questions people ask before switching
The honest answers to what's actually on your mind, whichever path you choose.
Ready when you are.
No card required to start, and your client data stays yours, no export fees, ever.